Anyone who has ever been charged with the responsibility of organizing a huge gathering of business professionals knows what a challenge the task can be. There are many details to work out in advance, including what security measures will ensure that everyone at the event has the authorization to attend. That’s where the idea of using cards and lanyards as one aspect of the Event Security comes to mind. Here are some of the ways to use these simple resources for more than displaying the name and company affiliation of an exhibitor, speaker, or attendee.
Using a Color Coding Strategy
One way to use the lanyards and cards effectively is to order different colors to identify what each person is doing at the event. Use one color for everyone who will be exhibiting. Speakers will have cards in a different color. Those who are there to tour the exhibits and attend the speeches or workshops will have a different color. Even the event staff hired to patrol the floor and be on the lookout for any suspicious activity could have cards with a unique color and that also identify them as security personnel.
Magnetic Cards are a Must
Magnetic cards allow the strip or code on the back to be scanned as each person enters the event space. As long as the scanner recognizes the information obtained from the card, the potential for unauthorized entry is kept to a minimum. The result is that anyone who attempts to enter without a properly activated event card will be identified immediately and escorted from the premises.
Knowing Who is Present and Who is Not
These cards also make it easier to keep track of who has arrived and who has yet to show up. Thanks to this safeguard, it’s easy enough to locate someone in an emergency. If the individual has checked in for the day’s activities, finding that person and providing information about the emergency will be easier. When the individual has not arrived yet, it’s easier to aim the search at the hotel or wherever the person is staying for the duration of the event.
The right type of event cards do more than provide a place to display a name. Make them part of the security strategy and the potential for unfortunate incidents to take place will be minimized.